CHIPPEWA COUNTY EXECUTIVE COMMITTEE REGULAR MEETING FEBRUARY 21, 2017 CHIPPEWA COUNTY COURTHOUSE, RM 302 4:00 PM. District 8 (Chair) Anson Albarado - PDF

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CHIPPEWA COUNTY EXECUTIVE COMMITTEE REGULAR MEETING FEBRUARY 21, 2017 CHIPPEWA COUNTY COURTHOUSE, RM 302 4:00 PM District 8 (Chair) Anson Albarado District 11 (Vice-Chair) Florian Skwierczynski District
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CHIPPEWA COUNTY EXECUTIVE COMMITTEE REGULAR MEETING FEBRUARY 21, 2017 CHIPPEWA COUNTY COURTHOUSE, RM 302 4:00 PM District 8 (Chair) Anson Albarado District 11 (Vice-Chair) Florian Skwierczynski District 2 Glen Sikorski District 4 Jared Zwiefelhofer District 10 Steve Gerrish Chippewa County Page 1 Published Executive Committee Agenda February 21, 2017 Regular Meeting Chippewa County Courthouse, Rm 302 4:00 PM 1. CALL TO ORDER 2. ROLL CALL 3. MEMBERS OF THE PUBLIC WISHING TO BE HEARD (Comments from the public will be limited to five minutes per speaker.) 4. CONSENT AGENDA (Unless separation of an item is requested, all items will be adopted in one motion.) 1. Approve the Agenda 2. Approve the Minutes Executive Committee - Regular Meeting - Feb 7, :00 PM 3. Schedule Next Meeting Date - March 7, REPORTS 6. UPDATES, ANNOUNCEMENTS, AND CORRESPONDENCE A. County Board Chair Report 1. Current Timeline for Posting Draft Minutes on our Website is Within Two Weeks B. County Administrator Operation Report 1. County Administrator Emerging Issues - No Action Necessary 7. BUSINESS ITEMS 1. Revised Policy Governing the Allocation and Use of County Tax-Deeded Land Parcel Sale and Type B Tax- Deeded Land Parcel Timber Harvest Sale Proceeds 2. Revised Volunteer Policy 3. Surveillance Camera Policy 4. The Executive Committee will convene in closed session pursuant to Wisconsin State Statute19.85 (1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (County Administrator Performance Evaluation) The Executive Committee will convene to open session. 8. AGENDA ITEMS FOR FUTURE CONSIDERATION 9. ADJOURN Chippewa County shall attempt to provide reasonable special accommodations to the public for access to its public meetings, provided reasonable notice of special need is given. If special accommodations for a meeting are desired, contact the County Clerk s Office at Chippewa County Page 2 Published Executive Committee Agenda February 21, 2017 Regular Meeting Chippewa County Courthouse, Rm 302 4:00 PM Members of the Chippewa County Board of Supervisors who are not members of this committee are entitled to attend this meeting. It is possible that the attendance of one or more such nonmember Supervisors may create a quorum of some other county board committee, board or commission. Such a quorum is unintended and the nonmember Supervisors are not meeting for the purpose of exercising the responsibility, authority, power, or duties of any other committee, board or commission. Chippewa County Page 3 Published CHIPPEWA COUNTY EXECUTIVE COMMITTEE REGULAR MEETING FEBRUARY 7, 2017 CHIPPEWA COUNTY COURTHOUSE, RM 302 4:00 PM DRAFT 1. CALL TO ORDER Chair Albarado called the meeting to order at 4:00 p.m. 2. ROLL CALL Attendee Name Organization Title Status Arrived Anson Albarado Chippewa County District 8 (Chair) Present Florian Skwierczynski Chippewa County District 11 (Vice-Chair) Present Glen Sikorski Chippewa County District 2 Present Jared Zwiefelhofer Chippewa County District 4 Late 4:01 PM Steve Gerrish Chippewa County District 10 Present Others Present: Frank Pascarella, Traci Bremness, Todd Pauls, and Dean Gullickson, 3. MEMBERS OF THE PUBLIC WISHING TO BE HEARD 4. CONSENT AGENDA Supervisor Zwiefelhofer arrived at 4:01 p.m. RESULT: APPROVED [UNANIMOUS] MOVER: Steve Gerrish, District 10 SECONDER: Glen Sikorski, District 2 AYES: Albarado, Skwierczynski, Sikorski, Gerrish ABSENT: Zwiefelhofer 1. Approve the Agenda 2. Approve the Minutes Executive Committee - Regular Meeting - Jan 3, :00 PM Minutes Acceptance: Minutes of Feb 7, :00 PM (Consent Agenda) 3. Schedule Next Meeting Date - February 21, REPORTS 6. UPDATES, ANNOUNCEMENTS, AND CORRESPONDENCE A. County Board Chair Report 1. Recognition of Service - County Administrator (5 years) Chippewa County Page 1 Published Packet Pg. 4 Executive Committee Minutes February 7, 2017 Regular Meeting Chippewa County Courthouse, Rm 302 4:00 PM Albarado presented Pascarella with a service award and thanked him for his service to Chippewa County. B. County Administrator Operation Report 1. County Administrator Emerging Issues - No Action Necessary 7. BUSINESS ITEMS 1. Social Media Policy Skwierczynski still had some concerns with item (j) and feels the language is too restrictive with regards to needing prior consent for photos of a minor. RESULT: FORWARD TO COUNTY BOARD [UNANIMOUS] Next: 2/14/2017 6:00 PM MOVER: Jared Zwiefelhofer, District 4 SECONDER: Steve Gerrish, District 10 AYES: Albarado, Skwierczynski, Sikorski, Zwiefelhofer, Gerrish 2. Resolution to Change the Date of the Chippewa County Board of Supervisors 2017 Annual Meeting RESULT: FORWARD TO COUNTY BOARD [UNANIMOUS] Next: 2/14/2017 6:00 PM MOVER: Steve Gerrish, District 10 SECONDER: Jared Zwiefelhofer, District 4 AYES: Albarado, Skwierczynski, Sikorski, Zwiefelhofer, Gerrish 8. AGENDA ITEMS FOR FUTURE CONSIDERATION Albarado has received some concerns from County Board Supervisors about minutes not being posted timely on our website so he would like to discuss that at a future meeting. Albarado would also like to discuss the process and/or guidelines used for departments to contract with an outside individual/agency for a service. Gerrish asked for a status update on the FY17 contract with the CCEDC. Gullickson asked for an update on the employee recognition program. Albarado stated the committee had already discussed that issue. An will be send to County Board Supervisors explaining how the process will work. Minutes Acceptance: Minutes of Feb 7, :00 PM (Consent Agenda) 9. ADJOURN Chippewa County Page 2 Published Packet Pg. 5 Executive Committee Minutes February 7, 2017 Regular Meeting Chippewa County Courthouse, Rm 302 4:00 PM RESULT: APPROVED [UNANIMOUS] MOVER: Glen Sikorski, District 2 SECONDER: Florian Skwierczynski, District 11 (Vice-Chair) AYES: Albarado, Skwierczynski, Sikorski, Zwiefelhofer, Gerrish The meeting adjourned at 4:38 p.m. Minutes Acceptance: Minutes of Feb 7, :00 PM (Consent Agenda) Chippewa County Page 3 Published Packet Pg. 6 STATEMENT OF EXPLANATION CURRENT TIMELINE FOR POSTING DRAFT MINUTES ON OUR WEBSITE IS TWO WEEKS 6.A.1 08/25/16 TO: FR: RE: Department Heads & Meeting Clerks Sandi Frion, County Clerk Draft Minutes Although there is has not been a formal policy adopted in regards to posting of County Board Committee/Commissions/ & Board draft minutes, it has been brought to our attention that some committees are not posting them until after their final approval. At the request of our current County Board Supervisors and Chairman Albarado, we ask that all draft minutes be published in IQM2 within 2 weeks after the meeting taking place. With some committees only meeting bi-monthly or even quarterly, by posting the draft minutes right away it allows the County Board Supervisors to stay abreast of issues that are going on throughout the County. Thank you. Packet Pg. 7 Chippewa County a Proposed Revisions Indicated in Red Purpose POLICY GOVERNING THE ALLOCATION AND USE OF COUNTY TAX-DEEDED LAND PARCEL SALE AND TYPE B TAX-DEEDED LAND PARCEL TIMBER HARVEST SALE PROCEEDS The purpose of this policy is to establish the methods and distribution formula that will be used to allocate the proceeds generated through the sale of the following: 1. Ttax-deeded land parcels sold in accordance with Chippewa County Ordinance Section 2-464, including those proceeds generated from the sale of select tax-deeded land parcels under a pilot project authorized under Resolution ; and 2. Timber on Type-B tax-deeded land parcels. Background and Authority Chippewa County currently owns legal title to over 200 tax-deed land parcels. Of these, approximately 50 parcels have been retained in the ownership of the County over time (see Attachment 1). The remaining tax-deeded land parcels have yet to be successfully marketed. Chippewa County Ordinance Section establishes the authority and procedures for selling taxdeeded land parcels. Chippewa County Ordinance Section applies to both tax-deeded land parcels that are entering the County inventory and those parcels listed in Attachment 1. In addition to the statutory authority established in Chippewa County Ordinance Section to sell tax deeded land parcels, the County Board adopted Resolution Resolution authorized the Department of Land Conservation and Forest Management to implement a pilot program to evaluate the feasibility and cost effectiveness of the systematic sale of select tax- deeded land parcels. Resolution also specified that proceeds from any tax-deeded land parcel sales completed pursuant to the pilot project shall first be used to pay the sales expenses, with the remainder deposited in equal amounts into a holding account to be allocated as approved by separate County Board resolution. As the County sells tax-deeded land parcels and decreases its inventory of public property, or sells timber from Type B tax-deed land parcels, the County Board has the opportunity to reallocate the resulting cash assets to address other priorities. It is recognized that some of the resulting revenues may be needed to service, maintain, or otherwise facilitate future sales of tax-deeded land parcels (property maintenance, marketing, clean-up or demolition). It is also recognized that the majority of funds received from the sale of county tax-deeded land parcels and from timber harvest sales on Type B tax-deeded land parcels should be allocated in a way to directly benefit all current and future county residents. Attachment: Use of County Land Sale Proceeds PROPOSED REVISIONS (3459 : Revised Tax Deed Land Sale Policy) Department of Administration Page 1 of 3 Proposed Revisions: 01/24/17 Adopted: 08/13/13 Packet Pg. 8 Chippewa County a Categorization of Tax-Deeded Land Parcels The allocation of proceeds from tax-deeded land parcel sales and from timber harvest sales on Type B tax-deeded land parcels is to be determined by the type of tax-deeded land parcel sold. Proceeds from sales of tax-deeded land parcels that have been recommended and approved for immediate sale will be allocated differently than the proceeds from sales of those tax-deeded land parcels listed in Attachment 1, and the proceeds from sales of those tax-deeded land parcels retained in the ownership of the County pursuant to Chippewa County Ordinance Section , and the proceeds from timber harvest sales on Type B tax-deeded land parcels. Type A tax-deeded land parcels The first type of tax-deeded land parcels (Type A) consist of those tax-deeded land parcels that have not been retained for future use, and have been offered for sale with the Tax Deeded Land Retention and Sale CommitteePlanning and Zoning Committee and County Board approval. Proceeds from sales of Type A tax-deeded land parcels will first be allocated as directed by Wis. Stat If there are net proceeds remaining after statutory allocations, those funds shall be classified as Profit/Loss on Tax Deed Sale. Type B tax-deeded land parcels and timber harvest sales The second type of tax-deeded land parcels (Type B) consist of those tax-deeded land parcels listed in Attachment 1 and those tax-deeded land parcels retained in the ownership of the County pursuant to Chippewa County Ordinance Section Proceeds from sales of Type B tax-deeded land parcels will be allocated as directed by Wis. Stat If there are net proceeds remaining after statutory allocations, those funds shall be classified as Profit/Loss on Tax Deed Sale and allocated on a percentage basis between the General Fund, County Land Conservation & Forest Management, and County Parks projects. Proceeds from timber harvest sales on Type B tax-deeded parcels will also be allocated on a percentage basis between the General Fund, County Land Conservation & Forest Management, and County Parks projects. Allocation of Proceeds Type A tax-deeded land parcels Net proceeds from selling Type A tax-deeded land parcels will be placed in a separate fund (Account ). These funds will be reserved to finance any required expenses necessary to sell future Type A tax-deeded land parcels. This includes inspections, demolition or other related property sale costs. At the end of each year, these funds will remain in a non-lapsing account for this same purpose until the balance reaches $15075,000. Any funds over the $15075,000 maximum will be moved to the Unrestricted General Fund Balance. Type B tax-deeded land parcels and timber harvest sales Net proceeds from selling Type B tax-deeded land parcels and from timber harvest sales on Type B tax deeded land parcels shall be allocated based on the following allocation formula: 1. General Fund projects or Undesignated Fund Balance shall receive 20% of net proceeds. Attachment: Use of County Land Sale Proceeds PROPOSED REVISIONS (3459 : Revised Tax Deed Land Sale Policy) Department of Administration Page 2 of 3 Proposed Revisions: 01/24/17 Adopted: 08/13/13 Packet Pg. 9 Chippewa County a 2. County Land Conservation and Forest Management projects shall receive 40% of net proceeds, up to a cumulative maximum total of $250,000. Any funds over the $250,000 maximum will be moved to the Unrestricted General Fund Balance. Funds shall be used for land acquisitions to advance the resource management goals and objectives as defined in the County Comprehensive Forest Management Plan, and the County Land & Water Resource Management Plan, with priority given to land acquisitions within and adjacent the County Forest Blocking Boundary. 3. County Parks projects shall receive 40% of net proceeds, up to a cumulative maximum total of $250,000. Any funds over the $250,000 maximum will be moved to the Unrestricted General Fund Balance. Funds shall be used specifically for acquiring or improving campgrounds or related facilities (e.g. playground equipment, boat landings or similar projects. 4. The County Administrator shall report annually in June to the County Board regarding the fund balances from the tax-deeded land parcel sale and Type B tax-deeded land parcel timber harvest sale proceeds. This policy will be reviewed in 2014 to evaluate if there is a need to amend or maintain the policy. Note: Allocations resulting from this process and policy are intended to augment the County s Standing Capital Improvement Plan, and do not preclude the County from making additional capital allocations as part of the County s annual capital budgeting process for the same purposes described in items 2. and 3. above. Project Approval This policy establishes the allocation thresholds and provides general examples of projects for which allocated net proceeds may be appropriate. Any proposals for specific projects must be submitted to the County Administrator for approval before a resolution is drafted for consideration by the appropriate committee. The County Administrator has authority to approve appropriate projects from these proceeds up to $50,000. Any projects over $50,000 must be approved by the appropriate committee and the County Board via resolution. Attachment: Use of County Land Sale Proceeds PROPOSED REVISIONS (3459 : Revised Tax Deed Land Sale Policy) Department of Administration Page 3 of 3 Proposed Revisions: 01/24/17 Adopted: 08/13/13 Packet Pg. 10 308 - Use of County Land Sale Proceeds Attachment 1 Packet Pg. 11 PINGIS FIRST_NAME SECTION TOWNSHIP RANGE DOC_1 DOC_2 DOC_3 COMB_DESCRIPTION TAX DEED CBRes Retain 1 29N 10W TAX DEED CBRes Retain 1 29N 10W TAX DEED CBRes Retain 1 29N 10W TAX DEED CBRes Retain 2 30N 05W TAX DEED CBRes Retain 2 30N 05W TAX DEED CBRes Retain 14 30N 05W TAX DEED CBRes Retain 14 30N 05W TAX DEED CBRes Retain 14 30N 05W TAX DEED CBRes Retain 14 30N 05W TAX DEED CBRes Retain 24 30N 05W TAX DEED CBRes Retain 24 30N 05W TAX DEED CBRes Retain 35 31N 05W TAX DEED CBRes Retain 35 31N 05W TAX DEED CBRes Retain 2 31N 06W TAX DEED CBRes Retain 19 31N 06W TAX DEED CBRes Retain 19 31N 06W SW NWRESOLUTION BY COUNTY BOARDTO RETAIN SE NWRESOLUTION BY COUNTY BOARDTO RETAIN NW SWRESOLUTION BY COUNTY BOARDTO RETAIN SW NERESOLUTION BY COUNTY BOARDTO RETAIN SE NERESOLUTION BY COUNTY BOARDTO RETAIN NW SE EX LYING EOF OTTER LAKERESOLUTION BY COUNTY BOARDTO RETAIN LAND & NOT OFFERFOR SALE DOC # NW SE EX LYING EOF OTTER LAKERESOLUTION BY COUNTY BOARDTO RETAIN LAND & NOT OFFERFOR SALE DOC # SW SE EX LYING WOF OTTER LAKERESOLUTION BY COUNTY BOARDTO RETAIN LAND & NOT OFFERFOR SALE DOC # SE SEOTTER LAKE FLOWAGERESOLUTION BY COUNTY BOARDTO RETAIN LAND & NOT OFFERFOR SALE DOC # SW NWRESOLUTION BY COUNTY BOARDTO RETAIN SE NW EX 1 ACRE FORTIMBERCREST ADDITIONRESOLUTION BY COUNTY BOARDTO RETAIN SUBJECT TO 66' STRIP FOREASEMENT TO TOWN OF COLBURN SE SE RESOLUTION BY COUNTYBOARD TO RETAIN LAND & NOTOFFER FOR SALE DOC # SE SE RESOLUTION BY COUNTYBOARD TO RETAIN LAND & NOTOFFER FOR SALE DOC # FRAC NE NERESOLUTION BY COUNTY BOARDTO RETAIN GOVT LOT 5 (NE NE) LYINGW OF A LN BEG 1040' W OFNE COR GL 5; S 4 D E 482',S 45 D W 625', S 25 D E583.2', S 15 D E 305', S 17D E 535.2', S 31 D W 450'TO PT 1170' W OF SE COR GL6(FORMER TAYLOR INVEST CORP) GOVT LOT 6 (SE NE) LYINGW OF A LN BEG 1040' W OFNE COR GL 5; S 4 D E 482',S 45 D W 625', S 25 D E583.2', S 15 D E 305', S 17D E 535.2', S 31 D W 450'TO PT 1170' W OF SE COR GL6(FORMER TAYLOR INVEST CORP) Attachment: Use of County Land Sale Proceeds PROPOSED REVISIONS (3459 : Revised Tax Deed Land Sale Policy) 7.1.a 308 - Use of County Land Sale Proceeds Attachment 1 Packet Pg TAX DEED CBRes Retain 35 31N 07W TAX DEED CBRes Retain 22 31N 08W TAX DEED CBRes Retain 22 31N 08W TAX DEED CBRes Retain 27 31N 08W TAX DEED CBRes Retain 27 31N 08W TAX DEED CBRes Retain 27 31N 08W TAX DEED CBRes Retain 27 31N 08W TAX DEED CBRes Retain 27 31N 08W TAX DEED CBRes Retain 27 31N 08W TAX DEED CBRes Retain 28 31N 08W TAX DEED CBRes Retain 28 31N 08W TAX DEED CBRes Retain 10 31N 10W TAX DEED CBRes Retain 15 31N 10W TAX DEED CBRes Retain 2 32N 06W TAX DEED CBRes Retain 2 32N 06W TAX DEED CBRes Retain 6 32N 06W M TAX DEED CBRes Retain 6 32N 06W M TAX DEED CBRes Retain 8 32N 06W TAX DEED CBRes Retain 8 32N 06W TAX DEED CBRes Retain 9 32N 06W GOVT LOT 7 (W 1/2 SW)ISLAND IN CHIPPEWA RIVERRESOLUTION BY COUNTY BOARDTO RETAIN SE SWRESOLUTION BY COUNTY BOARDTO RETAIN SW SERESOLUTION BY COUNTY BOARDTO RETAIN NE NERESOLUTION BY COUNTY BOARDTO RETAIN NW NERESOLUTION BY COUNTY BOARDTO RETAIN NE NWRESOLUTION BY COUNTY BOARDTO RETAIN SE NWRESOLUTION BY COUNTY BOARDTO RETAIN NE SWRESOLUTION BY COUNTY BOARDTO RETAIN NW SERESOLUTION BY COUNTY BOARDTO RETAIN NW NERESOLUTION BY COUNTY BOARDTO RETAIN SW NERESOLUTION BY COUNTY BOARDTO RETAIN SW SERESOLUTION BY COUNTY BOARDTO RETAIN NW NERESOLUTION BY COUNTY BOARDTO RETAIN SW NE EX THE S 20 RDSRESOLUTION BY COUNTY BOARDTO RETAIN LAND & NOT OFFERFOR SALE DOC # SE NE EX THE S 20 RDSRESOLUTION BY COUNTY BOARDTO RETAIN LAND & NOT OFFERFOR SALE DOC # GOVT LOT 3 (N 1/2 SE)RESOLUTION BY COUNTY BOARDTO RETAIN LAND & NOT OFFERFOR SALE DOC # GOVT LOT 4 (SW SE)RESOLUTION BY COUNTY BOARDTO RETAIN LAND & NOT OFFERFOR SALE DOC # NE NE THE S 1/2RESOLUTION BY COUNTY BOARDTO RETAIN NE NE THE S 1/2RESOLUTION BY COUNTY BOARDTO RETAIN NW NWRESOLUTION BY COUNTY BOARDTO RETAIN Attachment: Use of County Land Sale Proceeds PROPOSED REVISIONS (3459 : Revised Tax Deed Land Sale Policy) 7.1.a 308 - Use of County Land Sale Proceeds Attachment TAX DEED CBRes Retain 16 32N 06W TAX DEED CBRes Retain 21 32N 06W TAX DEED CBRes Retain 21 32N 06W TAX DEED CBRes Retain 21 32N 06W TAX DEED CBRes Retain 1 32N 09W TAX DEED CBRes Retain 1 32N 09W SE NW - BASS LAKERESOLUTION BY COUNTY BOARDTO RETAIN LAND & NOT OFFERFOR SALE DOC # NE NW EX APPROX 9.25 ACRESFOR 1ST ADD TO PINE LAKERESOLUTION BY COUNTY BOARDTO RETAIN NW NW EX APPROX 1.50 ACRESFOR 1ST ADD TO PINE LAKERESOLUTION BY COUNTY BOARDTO RETAIN SW NW LYING NW OF FIRSTADD TO PINE LAKE ADDITIONRESOLUTION BY COUNTY BOARDTO RETAIN GOVT LOT 5 (NW SW)RESOLUTION BY COUNTY
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