Requestfor Proposal. Procurement of Computer Hardware Infrastructurefor setting up of GIS Data Centre. RFP No. 2/2016 dated 2 nd May PDF

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Requestfor Proposal Procurement of Computer Hardware Infrastructurefor setting up of GIS Data Centre RFP No. 2/2016 dated 2 nd May 2016 Uttarakhand Forest Resource Management Project (JICA Funded) OfficeofChiefProjectDirector
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Requestfor Proposal Procurement of Computer Hardware Infrastructurefor setting up of GIS Data Centre RFP No. 2/2016 dated 2 nd May 2016 Uttarakhand Forest Resource Management Project (JICA Funded) OfficeofChiefProjectDirector Uttarakhand ForestResourceManagementProject 24, IT Park, SahasradharaRoad,DehradunUttarakhand, P i n : RFP No. 2/2016 dated 2 nd May 2016 Request for Proposal (RFP) for procurement of Computer Hardware Office of the Chief Project Director Uttarakhand Forest Resource Management Project (UFRMP) 24, IT Park, Sahasradhara Road, Dehradun Phone: Request for Proposal (RFP) for procurement of Computer Hardware Infrastructure for setting up of GIS Data Centre Uttarakhand Forest Resource Management Project (UFRMP), funded by Japan International Cooperation Agency (JICA), proposes to setup a state-of-the art GIS facility in the Project Management Unit (PMU) of UFRMP at Dehradun and its 13 Divisional Management Units (DMUs)/ forest divisions in the field. It shall comprise of GIS workstations, power notebooks, plotter, scanner, UPS systems as per the detailed specifications and quantities provided in the RFP document, which can be downloaded from The PMU, UFRMP solicits techno-financial proposal from competent firms for undertaking the above assignment. The proposal must be accompanied with a processing fee (non-refundable) of Rs.25,000 (RsTwenty five thousand) only and EMD (refundable) of Rs.1.0 lakh (one lakh) only in form of demand draft drawn in favour of Uttarakhand Forest Resources Management Society, payable at Dehradun. Interested bidders may submit their bids by registered/speed post/courier service so as to reach this office by 4 PM on or before 17th May 2016 at the address given above. Chief Project Director 2 Important Information Sl. Information Details 1. RFP No. and Date 2/2016 dated 2 nd May Bid validity period 180 days from the actual date of opening of Technical Proposal 3. Last date (deadline) for submission of Proposals 17 th May 2016 (4 pm) 4. Date of opening of Technical Proposals 18 th May Contact person for queries Sh. S.M. Joshi Project Director Office of the Chief Project Director Uttarakhand Forest Resource Management Project 24, IT Park, Sahasradhara Road, Dehradun, Phone: Addressee and address at which proposal in response to RFP notice is to be submitted: Chief Project Director Office of the Chief Project Director Uttarakhand Forest Resource Management Project 24, IT Park, Sahasradhara Road, Dehradun, Request for Proposal for procurement ofcomputer Hardware Infrastructure for setting up of GIS Data Centre for UFRMP 1. Introduction The Uttarakhand Forest Resources Management Project (UFRMP)is being implemented by a Project Management Unit (PMU) with its headquarters in Dehradun. The Project is operational in the State of Uttarakhand for restoration of degraded forests and also to enhance the livelihood of the forest dependent population. The Project presently covers 37 Forest Ranges/ Field Management Units (FMUs) in 13 Forest Divisions/ Divisional Management Units (DMUs) of Uttarakhand State. UFRMP has adopted use of GIS, Remote Sensing and Differential GPS for mapping forest areas allocated to Van Panchayats (VPs) and preparation of different thematic maps for the purpose of planning, monitoring and evaluations of the Project interventions. UFRMP proposes to develop state-of the-art GIS infrastructure in the Project to facilitate generation and management of forestry and allied GIS database, deployment of GIS based application software for efficient natural resource management and to strengthen the GIS data management capacity of the project officials. 2. Scope of the Work The current scope of work involves Delivery, installation, and commissioning computer hardware of specified configuration at PMU in Dehradun and specified DMU locations in Uttarakhand. Configuration and integration of the computer hardware with the existing/ newly set-up local area network including network configuration, driver / anti-virus software installations and installation of printers/ available peripherals. Provision of3 years of free of cost on-site warranty from the date of completion of installation Provision of service and on-site support during warranty period as per the requirement of UFRMP 3. Bill of Material The selected bidder shall supply the computer and peripheral hardware &electrical power conditioning equipment as per the specified quantities as described in the following Bill of Material Sl. No. Item Description PMU DMU Total 1 GIS Workstations (20 nos) GIS Power Notebooks (17 nos) inch Color inkjet Plotter (1 no) inch HD Scanner (1 no) 1 1 4 5 5 KVA UPS (1 no) KVA UPS (15 nos) Technical Specifications The detailed technical specifications of various items described in the Bill of Material is provided in the following tables for information of the Bidders. The Bidders are expected to make themselves fully conversant with the technical specifications and prepare their technical and financial proposal accordingly. Item Sl. No. 1: GIS Workstations (20 nos.) Sl. Attribute Specification 1 Processor Intel Xeon E v3 6 Cores, 1.6GHz, 6.4 QPI, 15MB Cache, DDR4-1600, 85W 2 Primary Memory 3 Secondary Storage 2 x 16GB DDR4 ECC RDIMM PC R 2Rx4 4Gbit ( 8 DIMM) 4TB 7200 RPM 600GB SAS 15000rpm, 12Gb/s, 2.5 + SAS RAID controller. System should support minimum 8 hard drive for future expansion DVD RW 4 Graphics Nvidia M Network (NIC) Integrated one Gigabit Ethernet (Intel i217lm) + Intel I210-T1 Single Port Gigabit Ethernet Adapter 6 Ports Front ports Four USB 3.0 (one Diagnostic, one Always On), one combo audio/microphone jack (3.5mm) Rear ports Four USB 2.0, four USB 3.0, one serial (9-pin), one Ethernet (RJ- 45), three analog audio ports (line-in, line-out, mic-in), two PS/2. Also there should be a in-built 29:1 media card reader 7 Bay, Chassis Two external 5.25 bays, four internal 3.5 bays 8 Monitor OEM 24 inch LCD 9 Operating System Windows 8.1 Professional 64 bit 10 Power supply Power supply: 850 Watt or more 92% PSU 11 Certification Green guard certification 12 Diagnostic Port USB port should be able to transfer hardware diagnostic information to tablet, smartphone, or other USB device for hardware analysis 5 Item Sl. No. 2: GIS Power Notebooks (17 nos.) Sl. Attribute Specification 1 Processor Intel Xeon E3-1505M v5 vpro processor (8MB L3, Up to 3.7GHz) 2 Primary Memory 3 Secondary Storage 32GB(8X4) DDR ECC 512 GB M2 NVMePCIe External DVD RW 4 Graphics NVIDIA Quadro M2000M, 4GB 5 Network (NIC) Intel 8260 (2x2 AC) and Bluetooth Ports USB 3.0, HDMI, Mini display, RJ 45 7 Monitor 15.6 4K IPS edp 3840x2160 (16x9) 300nit, non-touch with 2D-Camera,with Color Sensor 8 Power Battery 6 cell Li-Polymer (90Whr) 9 Auxiliary Camera 10 Operating System Windows 10 Professional 64 bit Item Sl. No. Device 3 42 inch Color inkjet Plotter(1 no) Specification 1200 dpi Thermal Inkjet, 5/6 Color (Dye and Pigmentation Ink combination ),32GB Virtual Memory, 320 GB HDD, Gigabit Ethernet (1000 Base-T) Port, USB 2.0, Printer Stand & Bin, Roll Feed, Automatic Cutter, Media bin 4 42 inch HD Scanner (1 no) Up to 1200 dpi Resolution, Media thickness upto 2 mm, 22 Flat Panel Touch Screen display,gigabit Ethernet (1000Base-T) Port; Hi-Speed USB 2.0, FireWire (IEEE 1394a compliant) Port, Stand, Touch Screen (Panel PC) Item Sl. No. 5 :5 KVA IGBT ONLINE UPS withisolationtransformer ( 1 no ) Attribute Capacity Specification 5KVA IGBT ONLINE UPS Ac Input 230V -20% + 15%, 50Hz +/-10% Generator Compatible Output Voltage Regulation +/- 1% 220/230 VAC single phase 6 O/P Freq Wave form 50Hz +/_ 0.05Hz (crystal Control) Sinewave Harmonic Distortion Less than 3% Efficiency 93% Power factor Overload 10KVA DC Volt 0.8% Lagging 110 % for 10 minutes 200% for 5 cycles 144 VDC 60 min Backup Battery 12 nos Battery of 42 AH, 12V Office and Service support OEM should have office in Uttarakhand with Uttarakhand Tin No. with at least 5 (five) Engineers in Uttarakhand for service support. Item Sl. No. 6: 2 KVA IGBT ONLINE UPS WITH ISOLATION TRANSFORMER (15 no ) Attribute Specification Capacity 2KVA IGBT ONLINE UPS Ac Input 230V -20% + 15%, 50Hz +/-10% Output Voltage Regulation +/- 1% O/P Freq Wave form Generator Compatible Harmonic Distortion Less than 3% Efficiency 93% Power factor Overload 2KVA DC Volt 220/230 VAC single phase 50Hz +/_ 0.05Hz (crystal Control) Sinewave 0.8% Lagging 110 % for 10 minutes 200% for 5 cycles 72 VDC 60 min Backup Battery 6 nos Battery of 28 AH,12V Office and Service support OEM should have office in Uttarakhand with Uttarakhand Tin No. with at least 5 (five) Engineers in Uttarakhand for service support. 5. Instructions to the Bidders The bidders are suggested to meticulously go through the scope, deliverables, locations of delivery and subsequent warranty support activitiesand hardware specifications and understand the functional requirements while preparing their technical solutions. RFP DOCUMENT: The RFP document can be downloaded from the official website of URFMP. The Bidder is expected to examine all Instructions, 7 Forms, Terms & Conditions, Technical Specifications specified in the RFP. Failure to furnish all information as specified in the RFP may result in rejection of the Proposal. Consortium Bidding is not allowed Sub-contracting will not be permitted. It shall be binding on the successful bidder to supply, commission and provide warranty support for three years on its own without subletting. The Bidder must submit the Technical Proposal and Financial Proposal for all items specified in the Bill of Material in Para-3 of this RFP document, non-compliance in this regards may lead to declaration of the Proposal as non-responsive and may be summarily rejected. COST OF BIDDING: The Bidder shall be responsible for any costs incurred in preparation and submission of their Proposals. UFRMP shall not be liable for the costs incurred by the Bidder in any way. PROCESSING FEE: Bidder is to submit a non-refundable processing fee of Rs.25,000/- (Rupees twenty five thousand) only along with the technical Proposal in the form of a Bank Demand Draft drawn in favor of Uttarakhand Forest Resource Management Society, payable at Dehradun, Uttarakhand from any scheduled/nationalised bank. Proposals submitted without Processing Fee will be summarily rejected. Earnest Money Deposit: The Technical Proposal document submitted by the bidder must be accompanied by an Earnest Money Deposit (EMD) of Rs.1,00,000/-(Rupees One Lac) only in the form of a Bank Demand Draft drawn in favour of Uttarakhand Forest Resource Management Society, payable at Dehradun, Uttarakhand from any scheduled nationalized bank. Proposals submitted without EMD will be summarily rejected. EMD is refundable. PROPOSAL VALIDITY: The Proposal submitted, must be valid for a period of at least 180 days from the date of opening of the Technical Proposal. AMMENDMENT OF RFP DOCUMENT: Any time prior to the last date of submission of the Proposal. UFRMP may for any reason whether at its own initiative or in response to clarification requested by a prospective bidder, modify the RFP document. The same shall be notified on the official website of the UFRMP. TERMS OF EXECUTION: o The selected bidder shall deliver all the hardware within 8 weeks from the date of issuing Purchase Order (PO) as per the details of the delivery locations to be provided in the PO. o The selected bidder shall install all the hardware as per UFRMP s requirement and make them operational at the respective locations within 2 (two) weeks after the date of delivery. o The selected bidder shall provide on-site service support as and when required within the warranty period. 8 o Sub-contracting of the work or any part thereof including on-site service support is not permitted. SUBMISSION OF PROPOSAL: o The Technical Proposal should be kept in a sealed envelope and shall be marked as TECHNICAL PROPOSAL on the Top. The Financial Proposal should also be kept in a separate sealed envelope and shall be marked as FINANCIAL PROPOSAL : DO NOT OPEN WITH TECHNICAL PROPOSAL on the top. Both the sealed envelopes should be kept in an outer envelope which shall be marked as PROPOSAL FOR PROCUREMENT OF HARDWARE INFRASTRUCTURE FOR SETTING UP OF GIS DATA CENTRE. o The Technical proposal should not include any information related to the Financial Proposal. Such proposals shall be summarily rejected. All the inputs which are part of the Technical Proposal, should be included in arriving at the cost of the project in the Financial Proposal. o Submission of Technical Proposal The Technical Proposal should be submitted in 3 copies (1 Original + 2 Copies). The Original Proposal should be clearly marked with ORIGINAL and the copies should be clearly marked with COPY The Technical Proposal document should be neatly page numbered and shall have the section separators. Each page of the Technical Proposal shall be signed by the Authorized Signatory along with the Company Seal. The Earnest Money Deposit (EMD) and processing fee (nonrefundable) should be kept with the ORIGINAL technical proposal Technical Proposal should contain all supporting documents in support of the Eligibility and Technical Evaluation of the Technical Proposal. Past experience of the Bidders in execution of the similar assignment (similar assignment means supply of Computer Hardware, Networking and Peripheral Device to Government) shall be submitted in format Tech-I along with copy of the corresponding work order or completion certificates as supporting documents The Technical Proposal must include the duly filled-in Technical Specifications Compliance Sheet enclosed at Annexure-I of this RFP document. Instructions for filling-up of the Technical Specifications Compliance Sheet The Technical Specifications Compliance Sheet enclosed at Annexure-I of this RFP document contains the items as described in the Bill of Material in Para-3of this RFP. The Bidder shall provide information on the Make & Model of the item. The Bidder shall provide 9 compliance status information for each item (with reference to the defined Technical Specifications in Para-4 of this RFP document) as either Yes (Compliant) or No (Non-Compliant). Deviations, if any, of higher order configurations to the defined Technical Specifications against each of the items should be provided by the Bidderin the corresponding Deviation field. Deviations with lower order configurations to the defined Technical Specifications shall not be accepted and shall be treated as Non-compliance. Information provided by the Bidder in the Technical Specifications Compliance Sheet shall be considered as full and final. No further changes of the information shall be allowed. The Technical Specifications Compliance Sheet must be seal stamped and signed by the authorized signatory of the Bidder. Proposals with unsigned or incomplete Technical Specifications Compliance Sheet shall be summarily rejected. o Submission of Financial Proposal The Financial Proposal must be submitted as per the specified format Fin-I (The Proposals with Financial Proposal not submitted in the specified format, shall be summarily rejected) Each page of the Financial Proposal shall be signed by the Authorized Signatory along with the Company Seal o Proposals, complete in all respect shall be addressed to Chief Project Director, Uttarakhand Forest Resource Management Project, 24, IT Park, Sahasradhara Road, Dehradun, PIN o The Proposals should reach the above address by Registered/ Speed Post/ Courier on or before 17-May-2016 by 4:00 PM, after which no proposals shall be accepted. o Incomplete, illegible and unsealed proposals shall be summarily rejected. Telegraphic proposals shall not be accepted and no communication shall be entertained in this regard. o All offers should be made using English Language only. o Conditional offers shall be summarily rejected. o Proposals with illegible, overwritten, erased, illegible rate or rates not shown in both figures and wordsshall be rejected. Financial Proposals with Clerical and/ or arithmetic errors shall be summarily rejected. In case of mismatch between the quoted value in Figures and Words, the value quoted in words shall be considered. Decision of the evaluating authority of the UFRMP shall be final and binding. o Chief Project Director, UFRMP reserves the right to accept/ reject any/ all proposal(s) without showing any reason. 10 ELIGIBILITY CRITERIA: In order to be eligible for participating in the bidding process, the bidder should have the following minimum eligibility criteria. The Bidder shall provide the respective supporting documents as proof. Proposals without sufficient supporting documents shall be summarily rejected. Sl. Eligibility Criteria Supporting Document 1 Submission of Processing Fee (nonrefundable) of Rs.25,000/- in shape of Bank Demand Draft in favour of Uttarakhand Forest Resource Management Society, payable at Dehradun, Uttarakhand from any scheduled/nationalized bank 2 Submission of EMD of Rs.1,00,000/- (refundable) in shape of Bank Demand Draft in favor of Uttarakhand Forest Resource Management Society, payable at Dehradun, Uttarakhand from any scheduled/nationalized bank 3 The Organisation should be registered under Indian Companies Registration Act, 1956 or at Registrar of Firms,Societies & Chits 4 The bidder should be an Original Equipment Manufacturer or its Authorised Dealer / Partner / Reseller 5 The OEM /bidder should have ISO certification 6 The OEMs /bidder should be registered with the DGS&D, Govt. of India for supply of Computer hardware, Peripheral Devices and Power Conditioning Equipment 7 The bidder should have average annual turnover of last three financial years ( , and ) over INR 5 crores. The turnover should be Original valid Bank Demand Draft Original valid Bank Demand Draft Company Registration Certificate or certificate of Registration with Registrar of Firms, Societies & Chits Copy of the OEM Certificates from the concerned OEMs authorizing the Bidder to participate in this RFP addressed to Chief Project Director, Uttarakhand Forest Resource Management Project, Dehradun. Valid ISO Certificate Valid DGS&D Registration certificate/ DGSD RCs i. Audited Balance Sheet and P/L Statement for and financial years ii. Auditor Certified Annual 11 for supplying of computer hardware Turnover Certificate for , and Bidder should have valid Sales Tax/VAT( TIN ) registration in Uttarakhand for over 5 years, PAN number, Service Tax Registration, should have filed Income Tax return for the last 3 (three) financial years 9 The Bidder should have at least 10 years of experience in supply of Computer hardwareand peripheral devices to Govt., preferably Govt. of Uttarakhand. 10 The Bidder should not be under a declaration of ineligibility for corrupt and fraudulent practices nor should have been blacklisted by any Govt. or Govt. undertaking organizations at the time of submission of the Proposal i. Copy of the valid Sales Tax /VAT (TIN )registration certificate (proof that the registration is more than 5 years old ) ii. Copy of PAN card iii. Valid Service Tax registration Certificate iv. Copy of Income tax return for , & i. Duly filled in response format Tech-I ii. Copy of work orders for 10 years Self-declaration certificate signed by the authorized signatory OPENING OF BID: The Technical Proposal document shall be opened on the scheduled date and time as specified in the RFP document. The Technical Proposal shall be scrutinized to verify the eligibility of the Bidder as per the Eligibility Criteria. Only those Technical Proposals,completely satisfying the Eligibility Criteria shall be declared as responsive proposal and shall be considered for further evaluation. BID EVALUATION & SELECTION METHODOLOGY: Evaluation of Technical Proposal The Technical Committee shall evaluate the Technical Specifications Compliance Sheet submitted along with the Technical Proposal to assess
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